Institutional Giving Manager

Website GAIAnoburn GAIA

Nothing and no one should be disposable


The Global Allibal Alliance for Incinerator Alternatives (GAIA) is a global network working towards a just and waste-free world without incineration. GAIA’s mission is to catalyze a global shift towards environmental justice by strengthening grassroots social movements that advance solutions to waste and pollution. We envision a just, zero waste world built on respect for ecological limits and community rights, where people are free from the burden of toxic pollution, and resources are sustainably conserved, not burned or dumped.


GAIA has grown rapidly from a $1.2 million organization to a nearly $7.5 million organization over the last six years and has exciting growth opportunities on the horizon. Along with maintaining GAIA’s current institutional grant support, prospective funding opportunities are significant, and we are excited for the right candidate to be part of a team making major contributions to grassroots organizing for waste and climate justice globally. 

The Institutional Giving Manager is responsible for sustaining and advancing the current institutional grant support to GAIA. This role manages and executes the full cycle of GAIA’s institutional grant-seeking activities, including but not limited to inquiry, proposal development and submission, reporting, and renewals. While this position primarily focuses on secured funding and established donor relationships, the Institutional Giving Manager may also help with individual donor programming or institutional donor prospecting, depending on skills, experience, and interest.  A highly collaborative role, the Institutional Giving Manager works closely with GAIA leadership, program leads, and others on the development team to align proposals with organizational and programmatic needs and capacities. This position reports to the Director of Development.


  • Manage a $5 million portfolio of current institutional funders for general support and international and global programs, ensuring timely submission of all materials needed to ensure successful receipt of funding
  • Manage the complete grant process for a diverse group of institutional funders, including but not limited to identification, narrative and budget development, submission, grant-fulfillment, reporting, and renewals
  • Maintain awareness of and communicate all grant-related internal and external deadlines
  • Maintain all documents, data, and files related to grants
  • Collaborate with finance team to execute award receipt and ensure compliance and adherence to best practices within grant management 
  • Collaborate with GAIA leadership, program leads, and development team to identify additional institutional funding, with a primary emphasis on private foundations but not to the exclusion of other similar sources of funding
  • As primary point of contact for currently active and new institutional funders, steward relationships with foundation staff via email, phone, online meetings, and the occasional in-person meeting; proactively support program leads in their engagement with funders
  • In collaboration with program leads, work directly with members on funding opportunities as needed
  • In partnership with other development staff, coordinate 1-2 other areas of fundraising support for GAIA. This could include: developing materials and strategies for individual donor outreach; or supporting capacity building opportunities for member fundraising, including but not limited to facilitating a fundraising workshop series, meeting one-on-one with member fundraisers, and providing resources on best practices and fundraising principles 
  • Work with development consultant(s) and other members of the development team



  • Track record of success in seeking, obtaining, and renewing multi-year 6- and 7-figure grants from private foundations
  • Demonstrated experience managing the full grant-cycle of multiple institutional donors
  • Outstanding verbal communication and interpersonal skills, with an ability to understand needs, connect opportunities, and prioritize capacities
  • Strong English-language writing and editing skills 
  • Strong interpersonal and collaboration skills, including the ability to collaborate on proposal development and writing projects in a multicultural environment across time zones
  • Strong project management and organizational skills, particularly the ability to shepherd a collaborative deliverable to meet a deadline and to work independently on its completion
  • Demonstrated knowledge of funder prospecting practices, grantmaking and reporting cycles, proposal writing, and administration
  • Understanding of detailed and multi programmatic budgeting
  • Commitment to environmental, climate, and social justice and deep mission alignment with GAIA


  • Experience working within an international/multicultural organization 
  • Experience furthering diversity, equity, and inclusion initiatives in fund development
  • Experience implementing streamlined systems, processes, and organizational structures to support increased revenue and transaction volume
  • Spanish language skills


  • Meaningful work – operating from a place of connectivity and trust, we are able to exchange the cross-border knowledge and tools needed to create a truly global movement that puts an end to waste pollution.
  • Comprehensive benefits for eligible employees – this includes employer-covered health/dental insurance, paid family leave, approximately 30 days of paid time off each year (including vacation, holidays, and the last week of each calendar year), retirement plan, and an opportunity to qualify for a sabbatical.
  • Strong culture and dedicated team – we take pride in our highly motivated team, and our ability to support one another’s work in an atmosphere of mutual trust and respect. 


  • Currently some of our team is working hybrid, and others are working remotely. GAIA is a highly collaborative environment and as such this position will preferably be based out of the San Francisco Bay Area or New York City. However, we are willing to consider applicants with strong qualifications from anywhere in the United States.
  • Salary range, $75,000-95,000 depending on experience and location.
  • This is a full-time position.
  • Some domestic and possibly international travel will be required, likely at least one week per quarter.
  • Full COVID-19 vaccination is required for GAIA employees who travel and attend meetings for GAIA.
  • Work is performed both independently and collaboratively. Work is performed on a computer, requires almost constant use of a keyboard, mouse, or other pointing device and may be performed sitting or standing.


We are committed to equal employment opportunity principles and providing all employees with a safe work environment free from discrimination and harassment. We welcome you regardless of your race, gender identity, sexual orientation, ethnicity, religion, age, physical ability, nationality, or any other status unrelated to the performance of the job and protected by law. GAIA practices affirmative action, and candidates from historically disadvantaged or marginalized groups are strongly encouraged to apply.


Apply online at only. Please include a resume and cover letter. Position will be open until filled. Applications will be reviewed as they are received, and the first round of interviews will commence quickly.  

To apply for this job please visit